Stay current with required employment notices, leave policies, and protections.
Minnesota employers must meet several state‑mandated requirements related to wage transparency, pregnancy accommodations, nursing mother protections, and leave laws. Use this combined checklist to ensure your handbook, onboarding process, job postings, and supervisor training remain fully compliant.
Wage Disclosure Protection
Minnesota law prohibits employers from restricting employees from discussing their wages. Ensure the following are in place:
✔ Wage disclosure policy included in the employee handbook
✔ No nondisclosure or waiver agreements regarding wages
✔ Supervisors trained on retaliation prohibition
✔ Employees receive required Wage Disclosure Rights notice
Employer Reminder: Upon learning that an employee is pregnant, the best practice is to provide all associated policies, required state notices, and information on available accommodations and leave options simultaneously. This ensures compliance with all Minnesota WESA provisions and supports consistent HR practices.
Pregnancy & Parental Leave
Employers must provide up to 12 weeks of unpaid leave for pregnancy, childbirth, bonding, or adoption.
✔ Written policy explaining MN Pregnancy & Parental Leave
✔ Clear statement that MN Paid Leave and FMLA (if applicable) run concurrently
✔ Fact sheets provided at hire and upon pregnancy/adoption notifications
✔ Procedures in place for timely leave notices
Pregnancy Accommodations
Minnesota requires employers to provide certain accommodations during pregnancy without requiring medical documentation.
✔ Policy outlining mandatory accommodations (e.g., more frequent breaks, limits on lifting) — no doctor’s note required
✔ Interactive process in place for additional accommodations
✔ Updated employee handbook language
✔ State‑issued notice provided at hire and upon notification of pregnancy
Nursing Mothers & Lactating Employees
Employers must support employees who need time and space to express milk at work.
✔ Private expression space (not a bathroom) provided
✔ Time for expressing milk provided without requiring PTO use
✔ Supervisor and management training in place
✔ Notice provided at hire and upon request for parental leave
Pay Transparency (30+ Employees)
Employers with 30 or more employees must include compensation details in job postings.
✔ Job postings include a good‑faith salary range or fixed pay rate
✔ Benefits and additional compensation included in postings
✔ Third‑party recruiters instructed to follow pay posting requirements
✔ Templates updated for electronic and printed job postings